This simple matrix consists of four dials, which favor the increase in productivity. Thanks to this method, the user manages to first carry out important and urgent tasks and then devoted himself to projects that are important but less urgent. Thanks to this scheme you can understand what are the least important tasks that it would be better to delegate and to finish those that must be completely abandoned. Let’s find out these paintings together and what they represent.
A – Important and urgent tasks: in this square, all those activities that have the utmost priority and must be completed promptly, and that without absolutely possible to achieve the goals.
B – Always important but not urgent tasks: in this case all those tasks must be inserted that must be concluded but which have the expiry expired compared to those of the first square.
C- urgent but not important: all the activities that must be closed quickly, but they are not as important as the others and can safely be delegated to someone else.
D- All not important and non-urgent tasks: these tasks are considered not very relevant and if you do not have time they can also be left incomplete.
Advantages and disadvantages of the Eisenhower matrix
By now you have understood that the Eisenhower method helps to improve time management, choosing the priorities to first carry out the most important projects. It is considered as one of the most practical methods suitable for all companies, especially for those who deal with managerial positions. In fact only they can delegate the less important tasks since their time is really very limited; Consequently, delegating the tasks he manages to involve the most staff in the various corporate work processes.
We must also speak of the disadvantages of this method. In fact, the most difficult thing to do is correctly establish the importance and urgency of a task. The risk lies precisely in delegating very important tasks to wrong employees who will conclude them in an unsatisfactory way. Another problem that may arise is to determine the expiry of a task, because without it an employee is free to choose the urgency of the assignment on behalf of him, thus giving birth to the inconveniences.
What happens to non -urgent and not important tasks?
The last square or the least important one is often considered as the most problematic by many people: in this section all the least urgent and less important tasks end in it. They are always homework that create a stack of scragaffes on the desk, however this does not mean that if there is time, or once finished with the most important tasks, you cannot return above to complete them.
If, on the other hand, the weather is not favorable at all, to solve this problem, these tasks can be safely rejected. We know very well that in this case you need some courage to erase these activities, but if we are not determined to do it, we risk accumulating unnecessarily material without the slightest importance. If we are sentimental, the last option remains that of the archive, with the promise to take them back when we have more time (usually never happens, we just lie to ourselves).